Portfolio Coordinator

Emanate Technology are seeking talented portfolio coordinators to assist our government client in their digital business solutions team. This is a great opportunity for a self-starting, team oriented individual to make a real difference in helping our client’s portfolio leadership team deliver for customers and team members. This role is an opportunity to contribute to the optimised operation of one major digital/ IT portfolio and one smaller portfolio. This ranges from one off day to day activities through to helping to put in place a regular pattern of activities, controls and reporting to facilitate efficient and effective portfolio operations. The role also involves liaising with other portfolios and shared services across the business such as finance, procurement, business operations and the PMO.
 

Key Responsibilities
 

• Administer portfolio contracts in accordance with defined requirements and processes. Maintain contract registers, track progress, budgets and forecasts

• Provide financial and procurement support to the operational, support and project teams within the portfolio. This includes raising requisitions for purchase orders, ensuring that approvals are processed, receipting goods and services and ensuring that our suppliers are paid in a timely manner

• Perform secretariat function across significant portfolio meetings and project Boards. This would involve taking minutes, capturing actions and decision in registers and following up post-meeting to ensure that all outstanding items are addressed

• Contribute to the improvement of processes such as contract, financial and procurement management across the portfolio

• Work closely with the Portfolio Delivery Manager, Project Managers and the PMO to ensure that project data (registers, meta data, schedule, financial data etc) and status reporting is timely and accurate

• Coordinate the portfolio level registers (issues, risks, actions, decisions etc). Liaise with the Delivery Manager to ensure that they are accurate and up to date

• Leverage the project portfolio status and health reports to identify issues with data quality and timeliness. Liaise with the Delivery Manager to ensure that they are accurate and up to date

• Ensure that the Portfolio Leader and Delivery Manager are briefed as to the status and health of projects

• Coordinate the on-boarding and off-boarding of new staff.

 
About you
 

• Experience in a similar role – facilitating smooth operation and administration of a busy digital/ IT portfolio

• Strong stakeholder engagement, communication and alignment skills

• Task, outcomes and quick-wins oriented. Pro-active and self-starter who can work within agreed boundaries with minimal day to day supervision

• Needs to be a doer and able to operate at a hands-on level

• Team-player

For more information about the role, please click “Apply” or reach out to Caylen Sagala at Emanate Technology: 

Email:   Caylen@emanatetechnology.com.au
Phone:  0423 309 517